ATTACH  A  FILE  TO  AN  E-MAIL

Assuming you have been following the last two sections, are connected to the internet and have opened the Windows 10 MAIL App (program); I will now show you how to attach a file to an e-mail.

Remember: An e-mail must have the TO, SUBJECT and MESSAGE edit boxes filled in before it can be classed as an e-mail. These are the three main components that make up an e-mail, just the same as a Letter for posting must consist of a Letter, a Stamp and an Envelope. And just the same as a Letter can have something enclosed inside the envelope, such as a Photograph or a Cheque, so can an e-mail. One external file, such as a photograph file, enclosed inside an e-mail is known as an Attachment and two or more external files are known as Attachments.


Although a photograph file for example could be inserted into an e-mail, as a signature or background for example, most of the time it is easier to just insert the photograph file as an Attachment (as an external file). That way people can separate the photograph file from the message. In other words: They can read the message and then save the attached photograph file, as a separate file, onto their computer for example.

To attach a file to an e-mail you first need to create an e-mail. You do this in the same way as the last (Create An E-Mail) section. So click on the + (PLUS) button (Fig 1.0) and then fill in the TO, SUBJECT and MESSAGE edit boxes (Fig 1.1).

E-Mail Attachment Explained

Fig 1.0 - Click on the + (PLUS) button to create a new e-mail

E-Mail Attachment Explained

Fig 1.1 - Fill in the TO, SUBJECT and MESSAGE edit boxes to continue

When you have filled in the TO, SUBJECT and MESSAGE edit boxes click on the INSERT Tab to display the Insert ribbon (Options window pane). From there, click on the ATTACH button (Fig 1.3).

E-Mail Attachment Explained

Fig 1.2 - Click on the INSERT Tab to display the Insert ribbon (options)

E-Mail Attachment Explained

Fig 1.3 - Click on the ATTACH button to continue

Clicking on the ATTACH button (above) brings up (opens) the Open file requester (below) whereby you then need to browse (search) for the file you want to attach (add) to this e-mail you are currently composing (writing/creating). So navigate the Open file requester to the file you want to attach to this e-mail, select (left click on) that file and then click on the OPEN button to continue.

E-Mail Attachment Explained

Fig 1.4 - Find the file you want to attach to this e-mail, select the file and then click on the OPEN button.

Once you have found, selected and then OPENed the file you want attaching to this e-mail, the Open file requester will close and you will be sent back to the New Message window pane. If you need to attach another file just follow the steps in Figures 1.2 to 1.4 again - In this example I am only attaching one photograph file (john_cairns.jpg). When you have finished attaching your file(s) click on the SEND button (below) to send the e-mail, with its attached file(s) - Attachment(s).

E-Mail Attachment Explained

Fig 1.5 - Click on the SEND button to send the e-mail, with its attached file (attachment).

E-Mail Attachment Explained

Fig 1.6 - The e-mail with a photograph file attach to it has been sent successfully

If the files you want to attach are in different places (i.e. on different hard drives and/or in different folders) you will have to attach each file or group of files within a folder using the ATTACH button as described and exampled above. However, if all of the files you want to attach are in the same folder you do not need to attach each file one at a time. After clicking on the ATTACH button you would simply select (group) all of the files you need, within the same folder, as described in the COPY & PASTE section.

E-Mail Attachment Explained

Fig 1.7 - Click on the ATTACH button to continue

E-Mail Attachment Explained

Fig 1.8 - Select multiple files within the same folder as part of the overall attachment

Further to the above said: If you only want to attach Photograph files (i.e. four photograph files) to an e-mail you should click on the PICTURES button instead of the ATTACH button. Clicking on the ATTACH button means you want to attach any type of file(s) to your e-mail (such as one or more document files, one or more photograph files, one or more video files and/or one or more music files) whereas clicking on the PICTURES button means you only want to attach one or more picture files (such as four .jpg photograph files, two .png graphic files and one .tiff file or just a collection of .jpg files).

E-Mail Attachment Explained

Fig 1.9 - Click on the PICTURES button to continue

E-Mail Attachment Explained

Fig 1.10 - Select multiple picture files within the same folder as part of the overall attachment

So just to recap: You create an e-mail, attach one or more files to it and then click on the SEND button. Your ISP's (broadband provider's) server (e-mail computer) then verifies/authorizes the e-mail account details sent to it by the Windows 10 MAIL App (i.e. the Yoingco (contactjohn) e-mail account details). If all goes well the e-mail is then sent from the Windows 10 MAIL App OUTBOX folder and into the INBOX folder of the recipient's e-mail account, via various technologies and e-mail servers. Your ISP's (broadband provider's) e-mail server (e-mail computer), and the other various e-mail servers and technologies along the way, should verify your sent e-mail further (for Viruses and Spam/Junk content for example) before it arrives in the recipient's INBOX folder clean (without viruses and so on).

THINGS  TO  CONSIDER  WITH  ATTACHMENTS

File Size Matters! - With regards to the size of each attached file (attachment) it is always a good idea to calculate the combined file sizes, as many e-mail accounts are restricted on how much data they can send/receive at any one time. Not only that; It's always courteous to send only a few files at a time due to the storage capacity of someone's INBOX.

If my friend's INBOX has a capacity of 10 Megabytes for example and I send her 7 Photos of 1 Megabyte each, that only leaves 3 Megabytes for her other friend's and/or herself to use. And how would I know the storage capacity of my friend's INBOX? Answer. I would not know. The only way I would know is when I send her an e-mail and I get an error: "Could not send e-mail", "Recipient's INBOX is full" or errors to this affect.

File Type - If you need to preview an attached file, perhaps because you have forgotten what is inside it, you can double click on it and it should open; usually by the program that made it or by a program associated with its file name extension (file type). For example: If you double click on an attached photograph file (i.e. john_cairns.jpg) the Windows Photo Viewer program might be the program to open that file, if it is the default program associated with the .jpg file extension. On the other hand, if you have a Microsoft Office 2016 file attached (i.e. Essay.docx) the recipient might not have any program on their computer to open that type of file.