HOW  TO  CREATE  A  WINDOWS  10  USER  ACCOUNT

When you set up Windows 10 for the first time, just before the activating it over the Internet, you are asked to give yourself a User Name. This is so that Windows 10 can create the master Administrator Account with your User Name on it. Once created, the master Administrator Account can never be deleted. It becomes a part of Windows 10 and more importantly your User (Windows 10 Membership) Account. As the administrator of Windows 10 you can create other User Accounts, for your Friends and Family for example, and be in full control of those user accounts.


When an account is created, administrator account or standard user account, a User Name folder is created for that account. Inside that user name folder are standard user name sub-folders (i.e. Documents, Pictures, Downloads, Music and so on) which can be used by Windows 10 and other software to store their own sub-folders and files in to. In order to use Windows 10 and any of the computer's installed hardware and software, including your user account's user name folder, you must be logged-on (signed-in) to Windows 10 with your user account. Logging-on (signing-in) is done by clicking on your user name when Windows 10 first starts and then entering your user name's password if it has one.

To create a User Account begin by clicking on the START Menu button, to make the START Menu menu-items appear, and then click on the SETTINGS menu-item (Fig 1.0) to open the Settings control panel window (Fig 1.1).

Windows User Account Explained

Fig 1.0 - Click on the START Menu button and then on the SETTINGS menu-item to continue

When the Settings control panel window appears (Fig 1.1 below) click on the ACCOUNTS option (button/link) to open the Accounts control panel window (Fig 1.2).

Windows User Account Explained

Fig 1.1 - The Settings control panel window - Click on the ACCOUNTS button/link to continue

When the Accounts control panel window appears (Fig 1.2 below) the window will be displaying details of the currently logged-in user account, in this example the master Administrator User Account called John. Click on the FAMILY & OTHER USERS option (button/link) to continue.

Windows User Account Explained

Fig 1.2 - The Accounts control panel window - Click on the FAMILY & OTHER USERS button/link to continue

After clicking on the FAMILY & OTHER USERS button/link (above) you will then be given the choice of creating a user account for a family member using your Microsoft e-mail account (e-mail address) or a user account for someone else (not family) using either their Microsoft e-mail account (e-mail address) or a computer password. For this example click on the ADD SOMEONE ELSE TO THIS PC option (button/link) to continue. Doing so will begin the process of setting up another user account.

Windows User Account Explained

Fig 1.3 - Click on the ADD SOMEONE ELSE TO THIS PC button/link to begin the process of setting up another user account.

Clicking on the ADD SOMEONE ELSE TO THIS PC button/link opens another window that asks 'How will this person sign in'. Below that question is an E-mail Address edit box whereby the 'someone else' you are creating the user account for enters their Microsoft e-mail address or other, personal/business, e-mail address. If you were to create a user account using this method it would be an internet based user account and not a local account.

A Local Account is the traditional way of logging into the computer, with a user name and password, whereas an Internet Account is similar but an e-mail address and password is needed to log into the computer. The idea of an Internet Account is that services like Skype, Microsoft Outlook e-mail and OneDrive (cloud account) for example will automatically be logged in and instantly available for use.

CREATE  A  LOCAL  USER  ACCOUNT

In this example I am going to create a local account (computer based account), so continue by clicking on the THE PERSON WHO I WANT TO ADD DOESN'T HAVE AN EMAIL ADDRESS link - Do NOT add an e-mail address and do NOT click on the NEXT button. Click on the link called THE PERSON WHO I WANT TO ADD DOESN'T HAVE AN EMAIL ADDRESS only.

Windows User Account Explained

Fig 1.4 - Click on the link called THE PERSON WHO I WANT TO ADD DOESN'T HAVE AN EMAIL ADDRESS to continue

Although you have stated the new user does not have an e-mail address, at this stage you are given the opportunity to create a Microsoft Outlook.com e-mail account (e-mail address) for them, Fig 1.5 below, whereby they would then log into the computer using that internet based account. As this example is not interested in setting up an internet (Microsoft Outlook.com) based user account you should click on the ADD A USER WITHOUT A MICROSOFT ACCOUNT link to continue (Fig 1.5 below) - Do NOT fill in the application form and do NOT click on the NEXT button. Just click on the link called ADD A USER WITHOUT A MICROSOFT ACCOUNT to continue.

Windows User Account Explained

Fig 1.5 - Click on the linked called ADD A USER WITHOUT A MICROSOFT ACCOUNT to continue

Although a user account is usually set up for a friend, family member or a staff member you should consider setting up a second user account for yourself in order to protect Windows 10 from damage. The second user account should then be used instead of your first user account (your master Administrator Account). That way if anything bad happens to your second user account, such as a bad software installation corrupting the second user account's folder and/or files, your first user account and Windows 10 should be protected because each user account is a separate entity.


Another thing to consider is that forgetting the password associated with your master administrator account can lock you out of Windows 10 forever whereas forgetting the password associated with your second user account means you can still log-on to Windows 10 from your master administrator account. In that case you could still retrieve the folder and files from the second user account.

THE  USER  NAME

After clicking on the ADD A USER WITHOUT A MICROSOFT ACCOUNT link (above) the first thing to do is give the new user account a User Name. This is done by clicking inside the USERNAME edit box and typing a name (user name) into it. This is normally the name of a family member or staff member, but can be any name you want....within reason! In this example I have typed JCairns as the user name, under the heading called 'Who's Going To Use This PC'.

THE  PASSWORD

After entering a user name click inside the PASSWORD edit box, under the heading called 'Make It Secure', and type a password for the new user. Retype that same password into the RE-ENTER PASSWORD edit box so that Windows 10 can compare them to make sure they match and that you didn't make a mistake with the first password entered.

THE  PASSWORD  HINT

Although a password hint (reminder for the password) is not needed, I suggest adding one just in case the new user forgets their password. And for security reasons I would also recommend putting a generic reminder (hint) such as Flower or Animal; if the password is related to the name of a flower or pet of course. When you have filled in the CREATE AN ACCOUNT FOR THIS PC form click on the NEXT button to continue. Doing so will create a new user account that is classed as a Local Account (Fig 1.7 below).

Windows User Account Explained

Fig 1.6 - Fill in the CREATE AN ACCOUNT FOR THIS PC form and then click the NEXT button to continue

Windows User Account Explained

Fig 1.7 - A new user account called JCairns has been created - It is classed as a Local Computer Account.

If you now click on the name of the newly created user account, called JCairns in this example (Fig 1.7 above), you will be given the option to change/upgrade the Account Type in terms of its computer privileges and permissions from a Local Account to an Administrator Account by clicking on the CHANGE ACCOUNT TYPE button (Fig 1.8 below). You have the option of STANDARD USER or ADMINISTRTOR.

Windows User Account Explained

Fig 1.8 - Click on the CHANGE ACCOUNT TYPE button if you need to change the privileges and permissions for this user account

By default (normal behaviour) Windows 10 creates any new user account, local or internet based, with Standard User privileges and permissions; as opposed to a new user account with Administrator User privileges and permissions.

Standard User Account - A standard user account allows the user to use most of the common programs installed on the computer whereby they need permission from an administrator account if they want to make changes, to settings for example, that affect other users or the security of the computer. Also, a standard user is not allowed to install or uninstall software and hardware or delete files that are required for the computer to work. And with certain software they may need an administrator's password in order to run (launch/execute) their programs/tasks.

Administrator User Account - With an administrator user account the user has complete access to the computer and can make any changes they want to the computer, within its privileges and permissions. Meaning: Windows 10 will not allow its own system files to be deleted by an administrator user for example, but will allow an administrator user to delete a standard user's account. Certain actions taken by an administrator user might also prompt Windows 10 to bring up its UAC (User Account Control) security requester for the administrator user to clarify their intended actions.

Windows User Account Control Explained

Fig 1.9 - A User Account Control (UAC) security requester appears when special permission is needed to do something

User Account Control (UAC) is a feature of Windows 10 that helps to prevent unauthorized changes to the computer, such as deleting a system file or installing software. When attempting to install a certain, maybe unknown, program for example a UAC security requester may automatically blocks you off simply because it wants to make sure you are the one attempting to install that program and that it isn't a piece of malicious software trying. Clicking on the UAC's CONTINUE button (or YES button or RUN button) allows you to continue with the software installation whereas clicking on its CANCEL button (or NO button) allows you to cancel the installation process.