HOW  TO  INSTALL  OPEN  OFFICE  4

On this web page is an example of 'how to custom install Open Office 4', the FREE-To-Use alternative office software to Microsoft Office. Open Office comes with a Document Editor (similar to Microsoft Word), an accounting program (similar to Microsoft Excel), a database program (similar to Microsoft Access), a presentation program (similar to Microsoft PowerPoint) and other programs besides. Open Office can open Microsoft Office files too.


PLEASE NOTE - The current version of Open Office DOES NOT MATTER in this section simply because this lesson is about the installation process and not about the particular version of Open Office you will download/use. Meaning, the installation process shown below will work for future versions of Open Office and therefore still serves as a relevant, worthy, example of 'how to install software' in general.

DOWNLOAD  OPEN  OFFICE

Begin by visiting the Open Office website and clicking on the I WANT TO DOWNLOAD APPACHE OPENOFFICE link, which will take you to the Download Open Office web page whereby you then need to click on the DOWNLOAD FULL INSTALLATION BUTTON to continue.

Install Open Office Explained

Fig 1.0 - Click on the DOWNLOAD FULL INSTALLATION button to continue

When the Open Office setup file has finished downloading, inside the DOWNLOADS folder, double click on it to launch its Installation Wizard. In this example the setup file is called Apache_OpenOffice_4.1.2_Win_x86_install_en-GB.exe, but this will be different as Open Office is updated and newly released. After double clicking on the setup file a UAC (User Account Control) security requester will appear (not shown here).

Install Open Office Explained

Fig 1.1 - Double click on the Open Office setup file to continue

User Account Control (UAC) is a feature of Windows 10 that helps to prevent unauthorized changes to the computer, such as deleting a system file or installing software. When attempting to install Open Office the UAC security requester automatically blocks you off, because it wants to know if you are the one attempting to install Open Office and not a piece of malicious software for example. In the above case simply click on the CONTINUE (or YES) button to continue, or on the CANCEL button to cancel the installation process.

At any time throughout the installation process you can click on a CANCEL button, if one is available, to Cancel the installation process. However, In some cases, generally speaking, even if you click on a CANCEL button the installation might have gone too far for it to be stopped, cancelled and/or reversed. So think very carefully before deciding to install anything on your Computer.

INSTALL  OPEN  OFFICE

When the UAC system requester has been dealt with, the setup program opens up its Installation Preparation window (below). That window informs you that the Open Office Installation Files, which include the actual Open Office files and Installation Wizard instruction/script files, need to be unpacked (extracted). So to proceed, your next step is to click on the NEXT button of the Installation Preparation window.

Install Open Office Explained

Fig 1.2 - Click on the NEXT button to continue

After clicking on the NEXT button you are then asked where you would like to unpack the Open Office Installation Files to; in which Destination Folder. Normally you would leave the path name of the destination folder set to the DESKTOP folder, but in this example I have changed the path name to a sub-folder called OOFiles that I created on the C: Hard Drive. This is because I wanted the installation files hidden away from the DESKTOP folder.

Normally you install Open Office and then delete the installation files (delete the DESKTOP destination folder). However, if you need to install additional features of Open Office, at a later stage, you will need the original installation files. Hence why it is good practice to keep the installation files (folder) in a safe, hidden, sub-folder. Anyway, if you do want to change the Destination Folder, click on the BROWSE button, navigate the folder requester that appears to a different folder and then click on the UNPACK button. Otherwise, just click on the UNPACK button.

Install Open Office Explained

Fig 1.3 - Click on the UNPACK button to extract the installation files to the Destination Folder

Install Open Office Explained

Fig 1.4 - The installation files are being extracted to the Destination Folder

When the installation files have been extracted to the Destination Folder the Installation Wizard is then launched. Its first step is to display its Welcome Message window. Just click on its NEXT button to begin the actual process of installing Open Office.

Install Open Office Explained

Fig 1.5 - Click on the NEXT button to begin the actual installation process for Open Office

The first real step of the Installation Wizard asks you if you would like to install Open Office for the current Windows 10 user account only (ONLY FOR ME) or for all Windows 10 user accounts (ANYONE WHO USES THIS COMPUTER). Normally you leave this on the default setting of ANYONE WHO USES THIS COMPUTER. Click on the relevant radio (circle/dot) button, if need be, and then click on the NEXT button to continue.

Install Open Office Explained

Fig 1.6 - Click on the NEXT button to continue

The next step of the installation process is to decide whether or not to make a custom installation, whereby you get to choose which Open Office programs and features to install. This is a step normally skipped by the beginner, usually because they have no clue about the Open Office programs and features they can exclude from the installation. Hence one reason for creating this section (this lesson). In this example I will show you how to make a custom installation of Open Office, so continue by clicking on the CUSTOM radio (circle/dot) button and then on the NEXT button.

Install Open Office Explained

Fig 1.7 - Select the CUSTOM option and then click on the NEXT button to continue

When you click on the CUSTOM button you are then shown a list of Open Office programs, together with their features, that you can include or exclude in your customised version of the Open Office installation. By default the standard Open Office programs and features are included, but you can easily add or remove them. To remove an entire program and/or its features first click on its drop-down menu, located on the left-side of its name, and then select the THIS FEATURE WILL NOT BE AVAILABLE menu-item. Doing so will put a red X next to that program/feature to denote it will not be included in the Open Office installation.

Install Open Office Explained

Fig 1.8 - Click on the THIS FEATURE WILL NOT BE AVAILABLE menu-item to exclude a program and/or its features

You can find out what each Open Office program/feature does by selecting its name. For example: The Quick Starter feature allows Open Office to start quicker when you reboot Windows 10 or switch on the computer. It loads (runs/executes) certain tasks before, during and after the desktop screen appears so that when you use Open Office (i.e. double click on its Desktop Icon) certain features/components of Open Office will already be running; therefore make Open Office startup (open) faster.


In this example I have made Quick Starter unavailable simply because I don't feel the need to have unnecessary tasks runnng, in the background, when I am not using the main software associated with those tasks (namely: Open Office). It's like having Open Office on standby - Like having a car's engine running just in case I want to use the car. In other words, a waste of a system resource (i.e. memory). Anyway, after adding or removing certain programs/features click on the NEXT button to continue.

Install Open Office Explained

Fig 1.9 - Add/Remove programs/features and then click on the NEXT button to continue

One of the good things about the Open Office custom installation in particular is that you can remove unnecessary programs before the actual installation. For example: In Fig .8 above I am removing Impress, which is the equivalent of Microsoft PowerPoint, simply because I never use presentations and never receive them in e-mails or from friends for example; so why have a presentation program (its files) taking up hard drive space?

The next step of the installation asks if you would like Open Office to be the default software package that opens Microsoft Word and Microsoft Excel files. If you do not have a working version of Microsoft Office installed on your computer, which may be the reason for installing Open Office, you should leave any MICROSOFT options ticked. In this example, because I am only installing Open Office WRITER and CALC, only the Microsoft Word and Microsoft Excel options are available. If I had opted to install the Open Office IMPRESS program the Microsoft PowerPoint option would of been available (ticked) as well.

Install Open Office Explained

Fig 1.10 - Tick your option(s) and then click on the NEXT button to continue

With the above options out of the way, the next step asks if you would like an Open Office icon placed on the desktop. Just leave the CREATE A START LINK ON DESKTOP option ticked and click on the INSTALL button to continue.

Install Open Office Explained

Fig 1.11 - Leave the CREATE A START LINK ON DESKTOP option ticked and click on the INSTALL button to continue

Install Open Office Explained

Fig 1.12 - Open Office files are being copied (installed) on the Windows 10 Hard Drive

At this point the installation has completed, so just click on the FINISH button to close the last Installation Wizard window (below). After that, double click on the OPEN OFFICE desktop icon (Fig 1.14 below) to go through the registration process.

Install Open Office Explained

Fig 1.13 - Open Office has been installed - Click on the FINISH button to continue

Install Open Office Explained

Fig 1.14 - Double click on the OPEN OFFICE desktop icon to continue

Install Open Office Explained

Fig 1.15 - Click on the NEXT button to continue

When the Open Office registration form appears (below) enter your NAME details into it before clicking on the FINISH button. You do NOT need to fill in the registration form if you don't want to, but the NAME details do help in identifying you as the author of the files created with Open Office. The NAME details are also used when you make changes to a document whereby other authors on others computers contributing to the same, shared, document can easily identify your changes/edits from their own changes/edits. However, if you do not shared documents and wish to remain anonymous, for whatever reason(s), just leave the NAME details blank.

Install Open Office Explained

Fig 1.16 - Enter your NAME details and then click on the FINISH button