HOW  TO  FORWARD  AND  REPLY  TO  AN  E-MAIL


To reply to an e-mail you must first have it open, as described in the previous section (Open An E-mail), and then click on its REPLY button; located at the top of the E-mail window pane. In this example I am replying to an e-mail that has two photograph files attached to it.

E-Mail Reply Explained

Fig 1.0 - Click on the REPLY button to continue

After clicking on the REPLY button a Draft e-mail is automatically created for you just in case you lose your Internet Connection for example. This means, in that case, you could continue replying to (writing out/composing) the e-mail without fear of losing what you have already typed inside it so far. This is because that draft e-mail will periodically be saved into the DRAFTS folder.

E-Mail Reply Explained

Fig 1.1 - A draft e-mail is automatically created for you after clicking on the REPLY button

The  TO  Edit  Box

With the e-mail itself: The TO edit box is automatically filled in for you, with either the recipient's (original sender's) Display Name or E-mail Address; depending on whether or not they are in a frequent conversation and/or in your contacts list (address book). It is in the TO edit box because the Windows 10 MAIL App assumes you want to reply to the original sender of the e-mail. However, that does not mean you have to. You could delete the original sender's Display Name (or e-mail addresss, if shown) from the TO edit box and replace it with someone else's e-mail address (or Display Name). You could also keep it inside the TO edit box and add other e-mail addresses (or Display Names) too. The choice is yours.

E-Mail Reply Explained

Fig 1.2 - The TO edit box is automatically filled in for you with the sender's e-mail address

One reason for adding more e-mail addresses (recipients) is because you are inviting the original sender and other friends to a party for example. So instead of creating new, individual, e-mails for different recipients, you could send them all the same message. One thing to consider though is that the original e-mail message will be attached to the reply message, by default, which means the other recipients will see it. Not good if the original e-mail message is a private/personal message. Saying this, you can always delete the original e-mail message before composing and sending the reply e-mail message of course.

The  SUBJECT  Edit  Box

The SUBJECT edit box is another edit box that is already filled in for you, like the TO edit box. In the case of a reply it is always filled in by the prefix RE: and the e-mail's original subject. So in this example RE: E-Mail And Attachment Test. This is to let you know you are replying to someone's e-mail. Think of RE as REply, in REsponse to or in REference to.

E-Mail Reply Explained

Fig 1.3 - The SUBJECT edit box is automatically filled in for you with the sender's e-mail address

You can change the subject if you want to, to let the sender know you have a new subject to talk about for example, but if you do so it is a good idea to mention the original subject in your e-mail message. So if the reply subject is RE: Merry Christmas (original subject Merry Christmas) and you change it to New Year Party (with no RE:) you might need to write your e-mail message something like: "Merry Christmas to you as well my friend....blah blah.....I'm having a New Year Party at my house and was wondering if you would like to come over....blah blah".

A good reason for changing the subject is when you need to write to more than one person with the same message. For example: Suppose one sender e-mailed you with the subject Merry Christmas and another sender with the subject Happy New Year and so on. Instead of replying to each sender's e-mail individually it might be easier to just use one e-mail, that has no private/personal information inside it, change its subject into a common subject and then send it to the relevant people. Example: "Merry Christmas to all of you. Glad to hear you are all well. I am having a New Year Party, to which you are all invited, so we can have some fun and catch up on everyone's latest happenings.

You can also do the above said by creating a NEW e-mail, but the preferred method is to click on the REPLY button instead as it automatically fills in certain details for you (as explained above) and means you do not have to close the original e-mail's window in order to create a NEW e-mail.

The  MESSAGE  Edit  Box

By default (normal behaviour) the original e-mail message is always included in the reply message. At this time there is no option/setting to 'not include the original e-mail message'. In Windows Live Mail 2012 for example there is an option called INCLUDE MESSAGE IN REPLY, but not in the Windows 10 MAIL App. With this scenario you have to avoid those occasions when you add another person to the TO edit box and then realise after sending the reply e-mail that that added person should not of seen the original message, perhaps because there were some private/personal details inside it that were meant for you and the original sender only.

The just said is also true for any attachment(s). In Windows Live Mail 2012, and standard in other e-mail clients (e-mail programs), attached files (attachments) were taken out of the original e-mail for privacy reasons as mentioned above. The normal scenario is that a Reply E-mail does not contain any attachments because that is the job of a Forwarded E-mail. So if you wanted to forward some photograph files sent by person #1, to persons #2 and #3 for example, you would click on the FORWARD button instead of the REPLY button.

Anyway, with the Message edit box containing the original sender's e-mail message, which you can delete if you wish, you should continue composing this reply e-mail with a new letter or small note (the reply message) and then click on the SEND button.

E-Mail Reply Explained

Fig 1.4 - Type your reply e-mail message into the Message edit box and then click on the SEND button

In the above example I have removed the attached files from the e-mail by simply hovering the mouse pointer over them and clicking on their respective X (remove) buttons. Remember: If the computer has no Internet Connection at the time of SENDing, your reply e-mail will be inside the OUTBOX folder until such time it can be sent (i.e. when the computer is connected to the Internet again).

HOW  TO  FORWARD  AN  E-MAIL

Forwarding an e-mail onto someone else is simply a matter of clicking on the FORWARD button instead of the REPLY button. After clicking on the FORWARD button the TO edit box will be blank (empty) whereby you need to type one or more recipient's e-mail address inside the TO edit box.

Forward E-Mail Explained

Fig 2.0 - Click on the FORWARD button to continue


Forward E-Mail Explained

Fig 2.1 - Type one or more recipient's e-mail address inside the TO edit box

In this example I have received an e-mail with four files attached to it, from Denise Oakdale, which I am now forwarding onto David Trouley by typing his e-mail address into the TO edit box (Fig 2.1 above). As said, you can type more than one e-mail address into the TO edit box if you wish and therefore send the same e-mail to more than one person.

The  SUBJECT  Edit  Box

With the wording inside the Subject edit box, currently containing the words (subject/title) Photos Attached, I have the choice of keeping those words, modifying them or deleting them in order to create a new title/subject. In this example I will modify them slightly by adding the number 4 and a SPACE character before the title/subject and after FW:. In case you have not guessed yet, FW: means ForWard!

Forward E-Mail Explained

Fig 2.2 - You can edit the words within the Subject edit box, if you want to.


Forward E-Mail Explained

Fig 2.3 - Click inside the Subject edit box to edit the word(s) within it

The  MESSAGE  Edit  Box

Inside the Message edit box, which currently contains Denise Oakdale's e-mail message to me, I will write a short note to David Trouley. This means David will see Denise's original e-mail message to me, because I did not delete it, but also see this new note I have written to him. As Denise's e-mail address is not inside the TO edit box, she will not see what I have written to David. She would only get to see it if I put her e-mail address into the TO edit box as well (or if David subsequently forwards this e-mail onto her)!

Forward E-Mail Explained

Fig 2.4 - Click on the X in the top-right corner of an attached file (attachment) to remove it

The  ATTACHED  FILES

With the attached files (attachments) I can either remove one or more of them or add more files (more attachments) to the e-mail (as shown in the How To Attach..... section). In this example though I will leave them alone. When the e-mail has been composed, and edited/modified if need be, click on the SEND button to send it.