HOW  TO  PASTE  A  FOLDER

To paste a folder you must first use either the COPY function or the CUT function to get the folder and its contents (sub-folders and files) into the computer's memory. Once you have done that you then need to choose a place to paste (transfer) that folder, and its content, in to. Even though CUT does not allow you to paste into the same place, and COPY does, it is normally the case you will be pasting into a different place anyway. If you use COPY and then PASTE to copy into the same place, your copied folder will be named with the suffix - Copy. So if the folder's name is John, your copied folder's name would be John - Copy.

Using the COPY example from earlier whereby the empty folder called New friends was copied into the computer's memory using the COPY function (COPY menu-item), I will now show you how to paste that empty New friends folder into a USB Flash Drive. It doesn't matter that the New friends folder is empty. What is important here is the PASTE function.


With the DOCUMENTS folder (window) already open and the New friends folder copied into the computer's memory, the next step is to open the Flash Drive folder. In this case my flash drive called Storage. As the flash drive is an external storage device it is assigned the letter F by Windows 10, hence Storage (F:). This means Storage is its root (main) folder. The New friends folder, when PASTEd into the main Storage folder, will be a sub-folder within the main Storage folder.

To open the flash drive's folder (called Storage) first double click on the THIS PC desktop icon to open the THIS PC folder (window). It displays the devices on your computer. From there, double click on the flash drive's grey device icon to open its, Storage, folder (window).

Folders Creation Explained

Fig 1.0 - Double click on the THIS PC desktop icon to continue

Folders Creation Explained

Fig 1.1 - Double click on the flash drive's grey device icon to open its, Storage, folder.

Folders Creation Explained

Fig 1.2 - Inside the empty flash drive folder called Storage

Now that the flash drive's folder is open (the Storage folder) you can paste into it (transfer folders and files into it) using one of two menu methods. With menu method one; Place the mouse pointer inside the white display area of the Storage folder (window) and then right click to bring up the context menu (Options menu). From there, move the mouse pointer down (or up) the menu-items, temporarily highlighting each menu-item as you move downwards (or upwards), until you reach and highlight the menu-item called PASTE. Now click the left mouse button (left click), whilst the mouse pointer is over the word PASTE, to paste the memory copy (image/photocopy) of the folder called New friends into the flash drive folder called Storage.

Folders Creation Explained

Fig 1.3 - Click on the PASTE menu-item to paste the New friends folder into the Storage folder

NOTE: If you try and PASTE some data (i.e. the New friends folder and its contents) into a flash drive folder (window) when that flash drive is no longer connected for whatever reason(s) (i.e. you copied some data using COPY while the flash drive was connected, so you could see the flash drive folder, but then the flash drive was disconnected for some reason.....) you will receive the following error message.

Folders Creation Explained

Fig 1.4 - The flash drive folder (Storage) is unavailable, so can not PASTE into it.

NOTE: If you try and PASTE some data (i.e. the New friends folder and its contents) into a flash drive folder (window) when that flash drive's capacity is full you will receive the following error message.

Folders Creation Explained

Fig 1.5 - The flash drive folder (Storage) is full, so you can not PASTE into it.

When you paste more content than just a small folder (i.e. you paste some photo files into the flash drive folder) a progress window will appear with a green progress bar on it that informs you of what is currently being pasted - In this example 203 items (photo files) from the PICTURES folder on my computer are being pasted into the flash drive, Storage, folder.

Folders Creation Explained

Fig 1.6 - The progress window informs you of how many items are being pasted and from which folder

As you can see; Windows 10 calls everything Copy (or Copying) whereas it should sometimes be saying Paste (or Pasting). This is similar to what I was saying about Folders and Sub-Folders. For example: When you first copy something, such as a folder or file, it is copied into the computer's memory for later use. So the word Copy is correct because something (i.e. a folder or file) has been copied to somewhere (into the computer's memory in this case). However, when you later want to move that copy of something (i.e. the folder or file) you PASTE it (move it) somewhere else, which means you want to copy it from the computer's memory into a flash drive folder for example; therefore the word Paste should be used.

It is because Windows 10 sees pasting as "copy from one place to another" that it uses the word Copying instead of Pasting. To understand Copy and Paste better just think of Copy as making a photocopy of something and Paste as pasting (gluing) that photocopy into something (i.e a scrapbook). So you would say Copy & Paste or Copy & Glue, but not Copy & Copy!


Anyway! Getting back to the pasting of the New friends folder. When the copying (pasting) process has finished the flash drive folder (Storage) will have a 'copy of the original' New friends folder inside it, copied from the computer's memory. In other words, the original New friends folder will still be inside the DOCUMENTS folder because only the copy of it (the computer memory copy) was transferred (moved/pasted from the computer's memory into the flash drive folder).

Folders Creation Explained

Fig 1.7 - a copy of the New friends folder has been pasted inside the flash drive folder

PASTE  A  FOLDER  -  METHOD  TWO

Menu method two uses the currently selected folder's window, and more precisely its Ribbon, to activate the PASTE function. A Ribbon is a sort of drop-down window or menu with buttons on it instead of traditional menu-items; such as the menu-items on a context menu.

To paste a folder using the ribbon you first need to be inside the destination folder (the folder you want to paste into, which in this example is the Storage folder). Once inside that destination folder click on its window's HOME Tab (menu-item), located towards the top-left side of its window (folder), to display the ribbon (buttons menu). Now left click on the PASTE (Scissors) button. Doing so will then paste the computer's memory copy of the New friends folder, which was classed as the source folder, into the destination folder (Storage). In other words: You are pasting the source folder (a memory copy of it) called New friends, which was copied from the DOCUMENTS folder, into the destination folder called Storage. So one folder (and its contents - sub-folders and files, if any) being copied (pasted) into another folder. Put another way! A memory copy of a source folder (i.e. New friends) being pasted (copied) into a destination folder (the flash drive folder called Storage).

Folders Creation Explained

Fig 1.8 - a copy of the New friends folder has been pasted inside the flash drive folder

That's it! So to recap, because quite a lot had to be explained about the flash drive, here is a quick reminder of how to Copy and Paste or Cut and Paste:

NOTE: The destination folder did not have to be the flash drive folder. I could of used another folder on the computer, a digital camera's memory card, a dvd or whatever media/device can have data pasted inside it.

COPY  &  PASTE  -  CUT  &  PASTE  -  MULTIPLE  SELECTION

COPY and PASTE and CUT and PASTE are not just limited to folders. You can copy Files, Text and Pictures also. And you can also copy a mixture of folders and files, files only or folders only. This next example shows how to select multiple folders and files. COPYing, or CUTting, them and then PASTEing them would be the same as above.

To select multiple folders and/or files simply hold down the CTRL (Control) keyboard key and then, with CTRL still held down, select (left click on) each folder and/or file you want to COPY, CUT or even DELETE. If you select a folder or file by mistake simply left click on it again, with CTRL still held down, to deselect it. Once you have made your selection you can use the context (options) menu or ribbon as explained and exampled above.

Folders Creation Explained

Fig 1.9 - Keep the CTRL keyboard key held down as you select or deselect a folder or file by left clicking on it

Sometimes you may need many folders and files selecting, perhaps because you are putting them onto a DVD or Flash Drive. In this case you can use the elastic band effect to select a group of folders and/or files, therefore containing them within that elastic band (rectangle).

Starting from the right-hand-side of your proposed selection, either from the top-right corner or middle-right position, click and hold down the left mouse button. So in this next example I started the elastic band (rectangle/selection) by clicking and holding down the left mouse button mid-way down the right-hand-side of the UK file. So middle-right position. This was therefore the starting point.

The next step is to keep that first click held down whilst you then drag (move) the mouse pointer leftwards, over the other folders/files you want selecting, until you reach the last folder/file in your selection. So in this example I moved the mouse pointer leftwards, over four files, with the left mouse button still held down until I reached the file called FRANCE. From there I then moved the mouse pointer downwards slightly, with the left mouse button still held down, just to define the elastic band (rectangle) and to make sure all the files in the selection were covered; but not totally covered, as it is not necessary.

Once you are happy that your elastic band (rectangle) has selected all the folders/files you want in your selection, perhaps to COPY or DELETE, release the left mouse button.

Folders Creation Explained

Fig 1.10 - Drag (move) the mouse pointer (elastic band) over the folders/files you want in your selection

Even when you have selected some folders and/or files with the elastic band method you can still use the CTRL keyboard key method to select or deselect additional folders and files. So you might want to select 100 files for example with the elastic band method and then deselect 1 file using the CTRL keyboard key method, as opposed to clicking on 99 files using the CTRL keyboard key method only. Remember to keep the CTRL keyboard key, or left mouse button, held down where applicable; otherwise you may end up deselecting folders/files by mistake.