HOW  TO  RENAME  A  FILE

Continuing from the previous sections in this Folders & Files category: Once you have selected (left clicked on) a file you want to rename you then have the choice of the two menu methods described in previous sections of this category. Namely, the right-click context menu (Optons menu) method and the ribbon method.


With the first menu method begin the renaming process by right clicking over the selected file to bring up its context (Options) menu and from there move the mouse pointer down (or up) the menu-items, temporarily highlighting each menu-item as you move downwards (or upwards), until you reach and highlight the menu-item called RENAME. Now click the left mouse button (left click), whilst the mouse pointer is over the word RENAME, to activate the RENAME Edit Box and ultimately rename the selected file.

Files Explained

Fig 1.0 - Move the mouse pointer down the menu-items until you reach and highlight the RENAME menu-item. Then left click.

Note: Technically you did not have to select the file first, with this menu method, as a Right-Click acts as a Double Click. So in this case the Right-Click selects the file and then displays the context (Options) menu.

After clicking on the RENAME menu-item the RENAME Edit Box becomes highlighted in blue to denote the selected file's File Name is ready to be edited (renamed). When you click, anywhere, inside that edit box for the first time the text becomes un-highlighted and a flashing cursor is positioned where you clicked (Fig 1.2 below).

Files Explained

Fig 1.1 - The selected file's File Name is ready to be edited (renamed)

In Fig 1.2 below I have clicked after the SPACE, before the P, in the words Wedding Plans. From there I can type new letters and/or delete old ones in order to rename the file's File Name (Figures 1.3 and Fig 1.4). In this example I am renaming Wedding Plans to Wedding Vows. This did not have to be the case though. I could of renamed the file John or whatever.

Files Explained

Fig 1.2 - Click inside the RENAME Edit Box to continue

Files Explained

Fig 1.3 - Type the word: Vows

Files Explained

Fig 1.4 - Delete the word: Plans

Files Explained

Fig 1.5 - Press the ENTER keyboard key

When you rename a file you usually press the ENTER keyboard key to set the file's new file name. However, this also reselects the file, and its new file name, which means accidents can happen. For example: If you press the DEL (Delete) keyboard key, while the file is selected, a Delete File message requester will appear asking you if you want to delete the selected file. To avoid this scenario just click anywhere inside the white display area of the file's window (folder), after renaming, to set the new file name and to then deselect the file (Fig 1.6 below).

Files Explained

Fig 1.6 - Click anywhere inside the white display area to set the file's new file name

If you want to delete the whole of the old file name (Wedding Plans), before renaming, simply press the DEL keyboard key when the file name is selected (Fig 1.8 below). More information about the Edit Box can be found in the Edit Box Explained section.

Files Explained

Fig 1.7 - The file name is highlighted

Files Explained

Fig 1.8 - Press the DEL (DELETE) keyboard key to delete the file name

Files Explained

Fig 1.9 - Rename the file

By default (normal settings) file name extensions such as .txt, .docx and .jpg are not shown alongside file names. So with Wedding Plans the file name is Wedding Plans and its file name extension is .docx, because it is a Microsoft Word Document (file), but if you do not see the file name extension .docx for example it means your computer is programed (via its Folder View settings) not to show file name extensions. Therefore, all you would see in the above example is Wedding Plans and not Wedding Plans.docx.


There is nothing wrong with this scenario because Microsoft just want to prevent accidents from happening. Meaning: If file name extensions were switched on (shown) by default you might go and delete a file's file name extension, as well as its file name, when renaming that file for example. So if you renamed Wedding Plans.docx to Wedding Plans only this would be bad, because you would be creating a void (redundant) file.

Windows 10 and/or other software would have trouble opening the file. Why? Because they would not recognise the file with its file extension missing. Hence why Windows 10 is normally set up not to show file name extensions, to avoid you from deleting a file name extension by mistake. If you can not see a file's file name extension more than likely your Windows 10 is set up not to show file name extensions, in which case you can ignore the above said and rename your files without the fear of making them redundant.

RENAME  A  FILE  -  METHOD  TWO

Menu method two uses the currently selected file's window (folder), and more precisely its Ribbon, to activate the RENAME function. A Ribbon is a sort of drop-down window or menu with buttons on it instead of traditional menu-items; such as the menu-items on a context menu.

Folders Creation Explained

Fig 2.0 - Select (left click on) the file you want to rename

To rename a file using the ribbon you first need to select the file you want to rename (Fig 2.0 above). Once selected click on the HOME Tab (menu-item) of that selected file's window (folder), to display the ribbon (buttons menu), and then left click on the RENAME button to activate the RENAME Edit Box (as in Fig 1.1 above). You can now rename the selected file.

Folders Creation Explained

Fig 2.1 - Click on the word HOME and then click on the RENAME button

As you can see; The two menu methods have similar options for the selected file, such as DELETE. And this is the case for most menus. So always check to see if there is a Right-Click, context menu, available for example for the task you are doing; such as deleting a folder or copying a file. Likewise, check if there is a ribbon (buttons menu) available for that task.