HOW  TO  SAVE  A  FILE

In this section I will show you how to save a TEXT File using the built-in Text Editor (program) called Notepad. You do not necessarily need to use Notepad, as the SAVE method used in this section is a common save method used throughout computer software, so this section applies to Saving A File generally. Saying that; Stick with using Notepad for the examples in this section.


Before you can save your content (i.e. Text) as a file you first need to open a program (i.e. Notepad) that can create your content and then save it for you as a file. In this case you need to open (launch/execute) Notepad using the following steps, then create some text and then allow Notepad to save that text as a TEXT File. So begin by clicking on the START Menu button, using the left mouse button, to reveal the START Menu (Fig 1.1) and then click on the menu-item called ALL APPS.

File Creation Explained

Fig 1.0 - Left click on the START Menu button to reveal the START Menu

File Creation Explained

Fig 1.1 - The START Menu - Click on the menu-item called ALL APPS to display the list of applications (programs)

Clicking on the menu-item called ALL APPS reveals a list of applications currently installed on the computer, or at least ready to be installed when you click on their menu-item, whereby the next step is to click on the menu-item called WINDOWS ACCESSORIES. So continue by either pressing the DOWN ARROW (Down Cursor) keyboard key or scrolling down the list of applications (programs) until you reach and highlight the menu-item called WINDOWS ACCESSORIES.

File Creation Explained

Fig 1.2 - The list of applications - Click on WINDOWS ACCESSORIES to continue

When you have reached the menu-item called WINDOWS ACCESSORIES (above), which is actually a sub-menu, click on it to reveal its sub-menu menu-items (below). You then need to move down its list of applications (menu-items), as you did above, in order to click on the sub-menu menu-item called NOTEPAD. So locate NOTEPAD and click on it.

File Creation Explained

Fig 1.3 - Click on the NOTEPAD sub-menu menu-item to open the Notepad application

Clicking on the sub-menu menu-item called NOTEPAD will open (launch/execute) the application (program / text editor) called Notepad. From there you can start typing straight away (Fig 1.5).

File Creation Explained

Fig 1.4 - The program (text editor) called Notepad has been launched (executed/run)

File Creation Explained

Fig 1.5 - Type some text into the white editing/typing area of the Notepad window

To save what you have typed as a TEXT File you first need to click on Notepad's FILE menu, to reveal its menu-items. You then need to highlight the SAVE AS menu-item, by using the DOWN ARROW (Cursor) keyboard key or by moving the mouse pointer over it, before clicking on the word (menu-item) SAVE AS.

File Creation Explained

Fig 1.6 - Click on the FILE menu, highlight the SAVE AS menu-item and then click on SAVE AS

SAVE AS means "Save As WHAT?". In this case the WHAT will be a TEXT File with the file name Test. The file will have the .txt file extension attached to it to denote the file is indeed a text file and not a picture file for example. Selecting (left clicking on) the SAVE AS menu-item (above) brings up a File Requester that you fill in with details about the file you want to save. Details such as; Which folder you want to save the file in to. What the file should be called and so on.

File Creation Explained

Fig 1.7 - The SAVE AS File Requester - Click on the SAVE button to save your words as a Text (.txt) file

To save the words you have just typed as a TEXT File you first need to fill in the FILE NAME Edit Box, by editing (typing over) the existing, default, file name of *.txt; which is already inside the FILE NAME Edit Box and highlighted in dark blue. So type the word Test, over the wording *.txt, to continue.

The FILE NAME Edit Box also doubles up as a Drop-Down menu of previously saved file names, and more precisely names of files that may or may not exist now - If no file names are available the list will be displayed as empty. The list, if available, is for cases whereby you want to overwrite an existing file; perhaps because you want to update it and/or just want to use its name again.


To use the Drop-Down menu simply click on its Down-Arrow button, located at the right-end of the edit box, and then click on one the file names in the list of previous file names - You will need to have the SAVE AS TYPE Drop-Down menu set to All Files (*.*) in order to see all of the previous file names, if any, but you can then set SAVE AS TYPE back to Text Documents (*.txt) again in order to list previous text files only; if any (see Fig 1.9 below).

File Creation Explained

Fig 1.8 - You can overwrite an existing file by clicking on its file name in the file requester and then on the SAVE button

NOTE: The file will be saved as a Text (.txt) file regardless of the SAVE AS TYPE setting. In Fig 1.8 above I have highlighted (hovered the mouse pointer over) the file name C:\Users\John\Documents\Research Notes.txt, which if clicked on would fill the FILE NAME Edit Box with the wording (file name) Research Notes.txt. If I then clicked on the SAVE button I would be saving the current words inside Notepad as a text file called Research Notes.txt, which would be stored (saved) inside the DOCUMETS folder, overwriting the original file called Research Notes.txt; if that original file still exists (i.e. hasn't been moved or deleted).

File Creation Explained

Fig 1.9 - Make sure the SAVE AS TYPE Drop-Down menu has the file extension Text Documents (*.txt) selected

When you have filled in the FILE NAME Edit Box you make sure the SAVE AS TYPE Drop-Down menu has the file extension Text Documents (*.txt) selected (above), unless you are overwriting an existing file (file name) as just described. This is because the All Files (*.*) option can sometimes be off putting in terms of seeing too many unnecessary file names of various file types being displayed in the file requester. By isolating only text files, with the .txt file name extension only, it is easier on the eye to locate text files and therefore see if there is an existing copy of a text file. Anyway, when you have done the just said click on the SAVE button to actually save your wording (i.e. Research Notes or Letter) as a text file (Fig 1.7 above).

Do not worry about the Encoding Drop-Down menu at the bottom of the SAVE AS file requester (Fig 1.7 above). It should have ANSI selected, but if it does not (very unlikely) just click on its Down-Arrow button and then select (click on) ANSI.

If you were using Wordpad (ACCESSORIES >> WORDPAD) instead of Notepad you simply save the current wording inside the Wordpad program by selecting its SAVE AS menu and then clicking on the PLAIN TEXT DOCUMENT menu-item.

File Creation Explained

Fig 1.10 - Save the current wording inside Wordpad program as a TEXT File (.txt file) using the PLAIN TEXT DOCUMENT menu-item

Now that you know how to save the current wording within Notepad as a TEXT (Text Documents) File, called Test (file name extension .txt), that is stored (saved) inside the current folder (i.e. inside the DOCUMENTS folder) you may want to save that text file, and any future text file, inside another folder. At the moment all text files will by default (normal behaviour) be saved inside the DOCUMENTS folder, which is a sub-folder inside the USER NAME folder (i.e. in the John user name folder). To change the folder that is currently being used for saving text files (by the SAVE AS file requester) you need to know how to navigate to another folder. And the following examples show the three main ways of folder, SAVE AS file requester, navigation.

File Creation Explained

Fig 1.11 - Click on the Side-Arrow button of a folder (i.e. THIS PC) to see its sub-folder(s) or main folder

Fig 1.11 above shows that I have clicked on the Side-Arrow button of the THIS PC folder to reveal a menu of sub-folders (DOCUMENTS, MUSIC, PICTURES, VIDEOS and so on). The Side-Arrow button then pointed downwards, as a Down-Arrow button, before I then selected (clicked on) the VIDEOS folder (menu-item). From there I would of clicked on the SAVE button, therefore saving Video Narration Notes.txt text file inside that VIDEOS folder (sub-folder).

File Creation Explained

Fig 1.12 - Click on a folder (i.e. on the VIDEOS folder) inside the Navigation Pane to go inside that folder

Fig 1.12 above shows that I have clicked on the VIDEOS folder (shortcut link) within the Navigation Pane on the left-hand-side of the SAVE AS file requester. From there I would of clicked on the SAVE button, therefore saving the Video Narration Notes.txt text file inside that VIDEOS folder (sub-folder).

File Creation Explained

Fig 1.13 - Double click on a folder, or select it and then click on the OPEN button, to get inside that folder.

Fig 1.13 above shows that I am currently inside the THIS PC folder and I am just about to double click on the VIDEOS folder (sub-folder) to get inside it. Once inside the VIDEOS folder (sub-folder) I would then click on the SAVE button, therefore saving the Video Narration Notes.txt text file inside the just opened VIDEOS folder (sub-folder).

Another way to open (get inside) the VIDEOS folder (sub-folder) would of been to select it (left click on it) and then click on the OPEN button of the file requester. Hence the name OPEN. Once inside the VIDEOS folder (sub-folder) I would of then clicked on the SAVE button, therefore saving the Video Narration Notes.txt text file inside the just opened VIDEOS folder (sub-folder).

You could do exactly the same with your own, new, folder. For example: You could click on the NEW FOLDER button when inside the VIDEOS or DOCUMENTS folder for example and then create a new folder (sub-folder) called Narrations for example. Double clicking on that new Narrations folder would then get you inside that Narrations folder (sub-folder), ready for saving text files into by then clicking on the SAVE button.

So navigating the SAVE AS File Requester is all about selecting a folder or sub-folder from either its Path Name (Fig 1.11 above), from the Navigation Pane (Fig 1.12 above) or by double clicking on the folder or sub-folder itself (Fig 1.13 above). When you are happy with the current settings of FILE NAME, SAVE AS TYPE, ENCODING and the current save folder (inside the Address Bar) - i.e. VIDEOS or DOCUMENTS) click on the SAVE button to save the text file.

In Fig 1.7 above the text file would be saved into the DOCUMENTS folder and in the examples just shown the text file would be saved into VIDEOS folder. If you wanted to save into a sub-folder of the MUSIC folder for example (i.e. Classical, Jazz or Rock) you would simply create that new sub-folder (via the NEW FOLDER button) if it didn't exist and then navigate to that it in the same way as shown in the last examples (i.e. once inside the MUSIC folder you could then double click on the Classical sub-folder in order to save files inside it.


Once you have saved the file you may want to update it at a later stage. If so open the file (see the How To Open A File section), make your changes and then save the file by choosing the SAVE menu-item from Notepad's FILE menu. Clicking on the SAVE menu-item means you want to save the opened file in the same place with the same file name, so you do not have to fill in the SAVE AS file requester again. This is the difference between SAVE and SAVE AS only. SAVE AS generally means you want to save the file as something (i.e. as a text file or picture file), usually with a different file name, either in the same place or in a different place.

You can use SAVE AS like SAVE, if you want to use the File Requester because you are unsure if a file exists for example, but generally you use SAVE and SAVE AS for the purposes just described above.