SET  UP  AN  E-MAIL  ACCOUNT

In this second section, which continues from the 'How To Install Mozilla Thunderbird' section, I am going to show you how to set up an existing e-mail account using the Thunderbird e-mail client (program). Therefore it is assumed you already have Mozilla Thunderbird installed. If not, read the previous section (Install Thunderbird E-mail Client). In the previous section you should of closed down Thunderbird completely (closed all of its opened windows).

Thunderbird is an E-Mail Client (program) that allows you to automatically login to an existing e-mail account in order to then send and receive e-mail, among other things, which means you do not have to login to your Web Mail (website based e-mail login account); such as your TalkTalk, BT, Orange, Virgin or Personal/Business Website e-mail account. Thunderbird, just like the e-mail clients Windows MAIL and Outlook 2016 for example, cuts out the need to type in your User Name and Password each time. E-mail clients remember these details by default (automatically) and can therefore login to multiple e-mail accounts automatically one-by-one. Thunderbird is ideal if you do not have any of other e-mail clients (programs/apps) installed and/or if you have seen Thunderbird in action and would now like to use/try it.


In this example I will show you how to launch the Mail Account Setup wizard using Thunderbird directly. In the previous section it was launched, but not shown or exampled because I said close down Thunderbird completely. Anyway, now you should open (run/execute/launch) Thunderbird again by double clicking on its Desktop icon, Taskbar icon or START Menu ALL APPS menu-item, depending on what icons were installed with Thunderbird during its installation process.

Tunderbird E-mail Client Explained

Fig 1.0 - Double click on the THUNDERBIRD desktop icon to continue

When Thunderbird is open (Fig 1.1 below) CANCEL (Exit/Close) any pop-up windows that appear from its main window, but do not close the main window, and then right click on its title bar to bring up its context (Options) menu. From there select (left click on) the MENU BAR menu-item, to make it ticked, so that the Menu Bar appears within the main Thunderbird window (Fig 1.2). You need to do this to access the Account Settings. The Menu Bar is hidden by default and there is no way to access the Account Settings otherwise - This is because the first e-mail account should of been done straight after installation of Thunderbird, but I recommended you close those windows for the reasons mentioned in the previous section.

Tunderbird E-mail Client Explained

Fig 1.1 - Right click on the window's title bar and then select the MENU BAR menu-item to continue

With the Men Bar now visible click on the TOOLS menu (from the main window) and then select the ACCOUNT SETTINGS menu-item to bring up the ACCOUNT SETTINGS window (Fig 1.3).

Tunderbird E-mail Client Explained

Fig 1.2 - Click on the TOOLS menu and then select the ACCOUNT SETTINGS menu-item to continue

When the ACCOUNT SETTINGS window appears (below) click on its ACCOUNT ACTIONS drop-down menu and then select the ADD MAIL ACCOUNT menu-item to launch (open) the Mail Account Setup wizard (Fig 1.4 below). It is this Mail Account Setup wizard (window) that also launches at the end of the previous section (but is not shown or exampled). Therefore, regardless of you coming from the previous section or you using an already installed version of Thunderbird, you will now be able to continue in the set up of an existing e-mail account.

Tunderbird E-mail Client Explained

Fig 1.3 - Click on the ACCOUNT ACTIONS drop-down menu and select the ADD MAIL ACCOUNT menu-item to launch the Account Wizard

In this example I am going to set up a Personal Website e-mail account, but the examples below can also be used to set up an ISP (Internet Service Provider) e-mail account such as Gmail, Outlook, TalkTalk, BT, Orange, Virgin and so on.

TalkTalk members (and other Broadband Residential/Home Users) please note - DO NOT USE YOUR BROADBAND USER NAME & PASSWORD - Use the e-mail account that TalkTalk (or which ever broadband company you are with) offered you during set up of your modem/router or that you manually set up prior to receiving your modem/router. If you go to MY ACCOUNT on the TalkTalk website for example you will see an area called Web Mail. It is that e-mail account you should use and NOT your modem/router user name and password. Also, the TalkTalk POP and SMTP e-mail account settings can be used with e-mail clients (programs) such as Windows Live Mail, the Windows 10 MAIL App, Outlook 2016 and Thunderbird.

The first step in the Mail Account Setup wizard (below) requires your Display Name (the name people will know you by when they receive an e-mail from you) and your E-mail Address. In this example I have chosen the display name as John Cairns but this could easily of been John Computers, Free Computer Lessons and so on if I were using the e-mail account for this website. You normally use your real name though, of course, which I have done here. The e-mail address I am using, as said above, is from a Personal Website's e-mail address. When you have entered your details click on the CONTINUE button to continue.

Tunderbird E-mail Client Explained

Fig 1.4 - The Account Wizard - Fill in the details and then click on the CONTINUE button to continue

After clicking on the CONTINUE button the Mail Account Setup wizard automatically tries to set up the rest of the e-mail account for you, which defaults to using IMAP Protocol settings instead of POP Protocol settings - POP Protocol settings that are required in this example and generally used instead of IMAP Protocol settings. Therefore you either need to click on the STOP button straight away, to avoid IMAP Protocol settings being found for your e-mail account, or let the IMAP Protocol settings be found but then click on the MANUAL CONFIG button to change those settings into POP Protocol settings.

Tunderbird E-mail Client Explained

Fig 1.5 - Either click on the STOP button, in order to manually set up POP Protocol settings, OR.....

In this example I am going to allow the IMAP Protocol settings to be found in order to then manually configure the POP3 Protocol settings, by clicking on the MANUAL CONFIG button. If you see a POP3 radio (circle/dot) button just ignore it and click on the MANUAL CONFIG button instead.

Tunderbird E-mail Client Explained

Fig 1.6 - .....allow the IMAP settings to be found in order to then change to POP3 protocol settings.

If your broadband company has supplied you with IMAP Protocol settings, as opposed to POP Protocol settings, make sure those imap settings match those found by the Mail Account Setup wizard. The same goes for the SMTP Protocol settings. If any settings are not the same click on the MANUAL CONFIG button, modify them and then click on the RE-TEST button to continue. And if they are the same click on the DONE button to continue. Any IMAP, POP and SMTP settings needed here would have been posted to you, via mail and/or e-mail, by your ISP (Internet Service Provider/Broadband Company). These settings should also be available on their website.

Without being technical - IMAP and POP ports are used for Incoming/Receiving e-mail and a SMTP port is used for Outgoing/Sending e-mail. These ports are monitored by security softwares for example in order to protect your incoming and outgoing e-mail. The main differences between IMAP and POP are; IMAP leaves your e-mails on your isp's (internet service provider's/broadband company's) server and initially only allows you to view e-mail headings such as Hi John, Its Only Me! When you click on a heading its e-mail message is then downloaded for your viewing. So IMAP only downloads the e-mail messages you want to read and therefore saves bandwidth by not downloading all of your e-mail headings and their messages at once. POP is the total opposite. It downloads all of your e-mails (headings and messages) at once and then clears your broadband server (delete your e-mails form it).....unless you choose to keep them on the server (see LEAVE A COPY ON THE SERVER below).

Tunderbird E-mail Client Explained

Fig 1.7 - Change the IMAP Protocol settings to POP3 Protocol settings (if need be) and then check the SMTP Protocol settings (if need be)

In this example I am using the POP (also known as POP3) setting mail.enixns.com (you might use mail.talktalk.net) and the SMTP setting mail.enixns.com (you might use smtp.talktalk.net). Other companies may use pop. pop3 or mail for example as their POP setting and smtp or mail for example as their SMTP setting. Aslo, some companies might use different service (domain) names depending on the broadband/internet package you have. For example: Orange use wanadoo.co.uk, fsmail.net and orangehome.co.uk whereas BT use btinternet.com and btclick.com among others. With many companies merging these days it is important that you are using the correct POP and SMTP details that go with your particular broadband/internet package.

If you have made any necessary changes in the Mail Account Setup wizard click on the RE-TEST button to continue (Fig 1.7 above). Hopefully all is well and you have something like the following when the Mail Account Setup wizard has retested your new e-mail account settings (configuration). If so, click on the DONE button to continue. Otherwise change some, incorrect?, detail(s) before clicking on the RE-TEST button again - You may have to change the SMTP security setting (i.e. NONE to SSL) or even start all over again if all is not well.

Tunderbird E-mail Client Explained

Fig 1.8 - Click on the DONE button to continue

If the broadband company or website (web hosting) company you use does not use secure e-mail servers (secure e-mail computers) with regards to their IMAP, POP and/or SMTP ports Thunderbird will warn you of this. Read the information, if necessary, tick the I UNDERSTAND THE RISKS check (tick) box and then click on the DONE button to proceed. You can change the security settings later, if need be and if possible, once the e-mail account has been created.

Tunderbird E-mail Client Explained

Fig 1.9 - Click on the I UNDERSTAND THE RISKS option and then click on the DONE button to continue

Unless you have e-mail content (such as bank details, internet user names and passwords within an e-mail message for example) that would attract the attention of the FBI, Police and/or Hacker I would not worry too much about your e-mail password details and so on being encrypted or not; especially if you are careful with e-mails and the divulging of information and more importantly have adequate security installed on your computer.

Tunderbird E-mail Client Explained

Fig 1.10 - Click on the I UNDERSTAND THE RISKS option and then click on the DONE button to continue

Regardless if you have your e-mail account settings set up properly or not, click on the DONE button (above) - either in Fig 1.8 above (correct e-mail account details re-tested/verified) or in Figures 1.9 and 1.10 above (warning message) - to complete the set up process for this current e-mail account. If there are any set up windows still open simply close them down by clicking on their OK/CLOSE/EXIT button. Then go and test the e-mail account by clicking on the GET MAIL button to receive e-mail (if anyone has sent you any) and on the WRITE button to create/send a new e-mail. If your e-mail account works it works of course, but if it does not work you will need to right click over the e-mail account's name and then select the SETTINGS menu-item to sort out any problems.

Tunderbird E-mail Client Explained

Fig 1.11 - Welcome to Mozilla Thunderbird!

As said above, you may need to set up extra settings in order to get your e-mail account fully working in Thunderbird. These extra settings are normally to do with Authentication, Server Ports and so on. Security settings basically.

SET  UP  EXTRA  SECURITY  SETTINGS

If your Internet Service Provider (Broadband company) or Web Hosting company requires your e-mail account to have more security applied to it they will usually ask for Server Ports (connection channels) to be changed and Authentication to be applied, so that they can verify even more that it is you using the e-mail account to send/receive e-mail.

To change the POP Mail Server PORT NUMBER for example go to thunderbird's TOOLS menu and click on the ACCOUNT SETTINGS menu-item (Fig 1.1 above). When the Account Settings window appears click on the SERVER SETTINGS heading, underneath your e-mail account name, and then click inside the POP MAIL SERVER edit box to change the PORT NUMBER. When you have done so, click on the OK button to apply the new setting (port number).


In this example I have not changed any settings - I am just showing you where to go to change them. The POP Mail Server's PORT NUMBER is normally set to 110, but you may be asked to change it as said above to 995 for example. If you are asked to Use Secure Authentication you should change the option in the AUTHENTICATION METHOD drop-down menu, underneath the SECURITY SETTINGS heading, to ENCRYPTED PASSWORD for example. Again, check with your Broadband (ISP) company or Web Hosting company for exact settings.

Tunderbird E-mail Client Explained

Fig 2.0 - Click on the SERVER SETTINGS heading to change the POP Mail Server's PORT NUMBER, if need be.

To change the SMTP Mail Server PORT NUMBER you need to click on the OUTGOING SERVER (SMTP) heading and then click on the EDIT button. Doing so will bring up the SMTP Server window (Fig 2.2) where you can then change the PORT NUMBER, and give these settings a name, if need be. Again. I have not changed any settings here because I am just showing where to find them.

Tunderbird E-mail Client Explained

Fig 2.1 - Click on the OUTGOING SERVER (SMTP) heading to change the SMTP Mail Server's PORT NUMBER, if need be.

Tunderbird E-mail Client Explained

Fig 2.2 - Change the SMTP Mail Server's PORT NUMBER, if need be.

Normally you use the same server to send and receive your e-mail, because your contract is with the same company (i.e. TalkTalk). However, in some cases you might of discontinued your contract with another ISP but are still allowed to access your e-mail on their server for the next three months, for example, until the contract comes to a complete end. In which case you might want/need to set up the POP Mail Server settings to use the pop mail server settings of that discontinued ISP (so you can still receive your e-mail from their server) and set up the SMTP Mail Server settings for use with your existing ISP.

In other words: If you have just discontinued from BT but still want to receive your e-mail from them (off their mail server) you would set up the POP Mail Server to use mail.btinternet.com for example. If you then wanted to send e-mail as john.smith@btinternet.com you would set up the SMTP Mail Server to use talktalk.net for example. This means that your new ISP (TalkTalk) would be the one to send your e-mail as john.smith@btinternet.com. This kind of thing is where Authentication would come into play, but you would need to ask your current ISP (i.e. TalkTalk) if this is possible in your particular case.

Tunderbird E-mail Client Explained

Fig 2.3 - If your ISP does not require security and authentication for SMTP select NO AUTHENTICATION

If you find that you can not send e-mails when authentication is not required you might need to specifically select the NO AUTHENTICATION menu-item from the AUTHENTICATION METHOD drop-down menu, if it is currently set to PASSWORD - TRANSMITTED UNSECURELY for example. And if you want to set up a business or personal e-mail address (i.e. contactjohn@yoingco.com) that sends out e-mail using your broadband connection, you may need to select one of the PASSWORD menu-items.....with your broadband e-mail address (i.e. yoingco@talktalk.net) being used as the authentication e-mail address. This is basically how you get business and personal (domain name) e-mail addresses working with Thunderbird.

So the above is how you set up e-mail addresses/accounts in Thunderbird - E-mail addresses that you would normally use to send and receive e-mail using your ISP's website (their Web Mail service to be precise). In the next sections I will be showing you how to create an e-mail.....with attachments (attached files), how to send an e-mail and so on.